Program Administrative Assistant – POWER 2

Administrative assistant will be responsible directly to Program Manager, he/she will need to be able to work to support the implementation of the programs in an effective and prompt manner, including but not limited to make an arrangement for workshop/meetings/conference, creating contracts, and any other related administrative tasks based on Mercy Corps standard of operation.

Essential Job Responsibilities

• Support Program in managing all logistics for program-related meetings, and workshops in POWER districts, including identifying venues for training and accommodation, completing all bidding requirements, arranging necessary transportation, preparing training materials, arranging snacks and meals and communicating with participants;
• Maintain the program filing system, in coordination with the Program manager;
• Handle all procurement needs, according to procurement guidelines;
• Assist in travel arrangements for program staff as needed for out-of-town trainings and technical assistance field visits;
• Assist in data collection and archive from government institutions and other resources;
• Prepare formal and informal letters to government, NGO and other partners;
• Receive all incoming mail for the program and distribute it to the relevant staff;
• Manage administrative matters, including use of vehicles, timesheets and leave requests, travel advances, etc.;
• Prepare public relations documents as needed;
• Establish cooperative working relationship with all Administrative staff so that positions complement each other and lead to greater office efficiency;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and in no way jeopardize Mercy Corps humanitarian efforts.

Accountability
Report Directly: Program Manager- POWER 2
Work Directly: Program officers and Administrative staff for other departments, operation unit and finance team.
Qualifications:

• At least 1 years of administrative/secretarial experience is required, fresh graduate is welcome to apply;
• Good English (speaking and writing skills);
• He/she should have pleasant personality, good communication skill, be organized, efficient, proactive, flexible and able to work under pressure and with short deadlines when required;
• Proficiency in Microsoft Word, Excel and other computer program are required.

Please send your CV together with form on this link with position applied on the email subject to hrd@id.mercycorps.org

Vacancy will be closed 18 January 2020 and only short listed candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

Thank You,
Human Resources Department
Yayasan Mercy Corps Indonesia