OPERATIONS ASSISTANT (OA) – NZMATES

General Position Summary

The Operations Assistant (OA) provides essential day-to-day administrative, logistical, and clerical support for the NZMATES 2.0 programme in Maluku and North Maluku. Operating under the direct supervision of the Senior Operations Officer (SOO), the OA executes routine procurement tasks, maintains the office facility, tracks inventory movements, coordinates staff travel bookings, and processes operational payments. This role functions as an execution-oriented position, ensuring all physical documentation and clerical transactions strictly follow Mercy Corps Indonesia (MCI) field procurement manuals and donor regulations.

Functional Boundaries & Segregation of Duties:

• Procurement: OA collects vendor quotations, builds product price baselines, and prepares paperwork. SOO reviews vendor bids, runs high-value tenders, and manages the master EPC supplier database.
• Contracts & Leases: OA checks office utility bills and files maintenance logs. SOO negotiates property lease agreements and handles legal vendor contracts.
• Safety & Security: OA tracks daily vehicle logbooks and issues field safety gear to staff. SOO acts as the official Security Focal Point, develops emergency evacuation procedures, and writes monthly safety reports

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