National Program Secretariat Liason (Code: 011-NPSL-USAID IUWASH PASAR)
General Position Summary
Under the direction of WASH Business Enabling Environment Lead and in coordination with Chief of Party, the National Program Secretariat Liaison (NPSL) will assist with delivering the day-to-day activities of UWASSH Portfolio Secretariat especially related to IUWASH Pasar at Bappenas. The NPSL will be responsible for general USAID IUWASH Pasar Activity level administrative arrangements to plan, prepare and support the implementation of the USAID IUWASH Pasar Activity governance agenda and meetings; such as (i) follow up actions of the committees; (ii) support the preparation and documentation of Annual Work Plan (AWP), Berita Acara Serah Terima (BAST), VAT exemption, personnel working permits; and (iii) perform administration and documentation relevant to the secretariat functions in the implementation of the GIA especially for USAID IUWASH Pasar Activity.
Essential Job Responsibilities
PROGRAM MANAGEMENT
Support the preparation and documentation of AWP, BAST, VAT exemption, and program(s) personnel work permits (long-term foreign nationals assigned to IUWASH Pasar);
Support all administrative and financial aspects and report preparation pertaining to IUWASH Pasar such as the events and activities at the GIA level. This shall follow Mercy Corps Indonesia (MCI) Procurement guidelines and facilitate Bappenas internal needs.
Support the Secretariat in the GIA implementation, especially related to IUWASH Pasar, such as to prepare and facilitate GIA governance meetings (including Steering, Managing and Technical Committees), all administrative management as required and to facilitate program coordination, and other functions of the Committees' under the GIA;
Act as the main liaison from IUWASH Pasar to communicate and engage with Bappenas and key national GOI stakeholders, including relevant ministries, agencies, and task forces. One of the key functions will be to ensure that IUWASH Pasar strategies, activities and initiatives are well socialized within Bappenas and GOI relevant ministries. This liaison and coordination function will also include ensuring that appropriate links are created between IUWASH Pasar and relevant GOI ministries.
Support program-level administration and documentation assigned and relevant to support the operations of the Secretariat to implement the GIA, especially related to IUWASH Pasar; Assist IUWASH Pasar under the GIA in the collection, sorting and inputting of all past and planned activity costs required by USAID and for generating BAST reporting;
Maintain all other GIA Secretariat related to IUWASH Pasar filing and documentation, including reports, minutes and notes of meetings, maps, photo documentation/ management, and media monitoring files;
Prepare a Secretariat monthly activity report related to IUWASH Pasar to be submitted by the end of each month to Bappenas and IUWASH Pasar;
TEAM MANAGEMENT
Participate/facilitate in project team/consortium coordination meeting.
Provide technical support for regional teams, and other program stakeholders on GOI and Secretariat engagement.
INFLUENCE & REPRESENTATION
Proactively inform stakeholders about Mercy Corps Indonesia programming and build professional and credible relations with community and government stakeholders.
Communicate effectively to ensure overall project targets and donor obligations are met.
Knowledge and Experience
Minimum bachelor’s degree in the field of law (international law, state law/constitutional law, administrative law), international relations, state/public administration, political science, communication, or related fields.
A mid-level career position with minimum 4 years of experience is required. Government relations, administrative or secretariat support experience is a must. Working experience with GOI is an advantage.
Proven ability in arranging agendas for multi-stakeholder technical meetings, workshops, working groups and task forces.
Advanced report writing skills and proficiency languages (both Spoken and Written): in Bahasa Indonesia and English.
Familiarity with the process to prepare the AWP and BAST would be an advantage.
Familiarity with the principles and/or practice of inclusivity issues (such as gender and disability) and how this applies to business ecosystem improvement;
Sound communication, presentation, organizational, and interpersonal skills.
Ability to multi-task, follow administrative procedures and meet deadlines is essential.
Strong familiarity with MS Word, Excel, Powerpoint is required.
Demonstrated attention to detail, problem-solving skills, being proactive and taking initiative.
Effective time management including priority setting and responding to program needs.
Having willingness to learn and strengthen his/her capacity with open-minded and creativity.
Success Factors
The ideal candidate will have a quality-oriented works with strong interpersonal skills and demonstrated ability to create and maintain effective working relationships with the Government of Indonesia’s ministries/agencies, Mercy Corps Indonesia team and consortium partners. S/he will be a creative self-starter, who is flexible, open-minded and has the ability to work in a team. S/he will possess excellent inter-personal communication skills with the ability be able to develop and maintain rapport within the program and among external partners and communities. Consortium management requires excellent time-management, facilitating and multi-tasking skills, as well as excellent public relations. The position requires the ability to work effectively in both a team and an inter-agency setting, as well as to assume individual responsibility for specific progress updates and other reporting tasks.
Living Conditions / Environmental Conditions
The position will be based at UWASSH/IUWASH Pasar Secretariat, Bappenas Office, in Jakarta. Travel is required with up to 10% of time spent in the field.
Mercy Corps Indonesia team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MCI's policies, procedures, and values at all times and in all in-country venues.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps Indonesia is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Accountability to Participants and Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Click Apply for this position button below to complete the application form and fill in the position code: “011-NPSL-USAID IUWASH PASAR”
The vacancy will be closed on 10 January 2024 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thank You,
Human Resources Department
Mercy Corps Indonesia