Human Resources Assistant - MCI
Department Summary
The Human Resources Department exists to support the activity of Mercy Corps Indonesia to achieve its objectives in Indonesia in line with the organization's mission and vision. The goal of this department is to ensure all daily activities related to Mercy Corps Indonesia program run smoothly in accordance with the organization's rules and regulations. The function of the Human Resource Department is to serve the country's program to ensure that nationwide identical policies, strategies, and procedures are being implemented.
General Position Summary
This position is responsible for supporting the HR Department to process and properly document all daily human resources activities efficiently and on time. The HR Assistant will help to administer all HR Functions. *This position will be fixed term for 6 (six) months.
Essential Job Responsibilities
Responsible for ensuring and maintaining a high-level quality Job File filing system (both soft copy and hard copy) for each position in Mercy Corps Indonesia.
Responsible for ensuring and maintaining a high-level quality Personnel File filing system (both soft copy and hard copy) for each team member in Mercy Corps Indonesia.
Responsible for maintaining and updating team members' personal files that refer to the Human Capital Management (HCM) system.
Assist in processing employee timesheets into a routine, monthly payroll – in cooperation with the Finance Team including tracking annual leave days and comp time.
Responsible for preparing New Hire Kit (Agreements, ID Card, Insurance Card, etc.) for New Hire Team Members.
Arrange administrative matters related to HR Policies.
Arrange interview schedules.
Knowledge and Experience
Diploma degree, preferably in management, business administration, or equivalent in a relevant field.
S/he should have a good communication skill
Proficiency in Microsoft Word, Excel, Outlook, Teams, and other computer programs is a must.
Excellent Administration and representation skills.
Understandable English verbal and written communication skills.
At least 1 year of experience in an international NGO or an international firm would be an advantage.
Able to work independently and cooperatively with other team members in Jakarta, field offices, and headquarters.
Effective time management and organization skills including priority setting and responding to organization needs.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps Indonesia is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Accountability to Participants and Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Please send your CV and a cover letter that specifically addresses how you will handle this job responsibilities, together with the form on this linkwith the subject: “HR Assistant_Your Name” to hrd@id.mercycorps.org .
The vacancy will be closed on 20 September 2023 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thank You,
Human Resources Department
Mercy Corps Indonesia