Finance And Administration Manager (Code: 031-FAM-IUWASH)
General Position Summary
The Finance and Administration Manager (FAM) position will be based in Jakarta and work closely with the Mercy Corps Indonesia (MCI)’s Compliance, Finance, Procurement, and Operations Teams; and the IUWASH Pasar team members. The FAM will be responsible for all aspects of finance, operations, grants management and administrative arrangements. (S)he serves as a senior management project team member.
Essential Job Responsibilities
Finance and Budget
Provide financial review for operations and finance documents according to levels in AAM, including but not limited to purchase requests, payment requests and expense reports (travel expense reports and operational expense reports) for accuracy, compliance and completeness and ensure that expense reports have been fully approved before payment.
Monitor project expenditures to ensure that all expenses are controlled, appropriately authorized and in line with budgets and USAID regulations.
Prepare cashflow forecasts.
Prepare annual financial planning and budget process.
Provide regular financial reports to USAID through the COP
Prepare other financial reports and budget as requested.
Sub Awards Management:
Responsible for pre-award financial review and other due diligence of subrecipients.
Coordinate selection of subaward agreement type, draft subaward and negotiate subaward agreements with selected subrecipients.
Draft modifications to subawards, as needed.
Develop and conduct subrecipient financial and compliance training workshops;
Review subrecipient financial reports for correctness and completeness and ensure that reports are submitted on time.
Develop subrecipient monitoring plans, conduct financial monitoring of subrecipients and prepare financial monitoring visit reports.
Follow up on all subaward compliance issues and audits and document resolutions.
Maintain subaward files in accordance with the Field Finance Manual.
Process subrecipient payments and reconcile subaward financial tracking to general ledger reports.
Responsible for subaward financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.
Provide compliance guidance and consultations to subrecipients on a demand-driven basis.
Compliance:
Ensure that IUWASH Pasar is executed in alignment with the prime award agreement and the applicable USAID regulations, staying abreast of changes in regulatory environment related to donor/grant compliance; update IUWASH Pasar procedures as necessary.
Identify and communicate compliance risks associated with program implementation. Work with program teams ensure that program activities are designed to be compliant, while facilitating the achievement of the program objectives.
Review IUWASH Pasar procurement and program transactions, contracts and other documents for compliance requirements and ensure these requirements are met.
Ensure timely and accurate submission of approval requests to the donor and MCI.
Prepare prior approval, waiver and other compliance requests to the donor. Assist subrecipients, as needed with subrecipient compliance requests to Mercy Corps Indonesia.
Prepare and maintain internal and donor compliance-related reports.
Administration/BAST
Work collaboratively with other team members in the collection, sorting, and inputting of IUWASH past and planned activity costs required by USAID and for generating BAST reporting.
Prepare BAST reports.
Knowledge and Experience
skills Mid level position with 7 years of experience is required. Financial experience is a must.
The candidate must have good communication skill, document/ report writing, adequate understanding and of English speaking and writing, as well as Bahasa Indonesia and finance background.
S/he should have pleasant personality, organized, efficient, proactive, flexible and able to work under pressure and with short deadlines when required. Proficiency in Microsoft Word, Excel and other computer programs is a must.
Effective time management and organization skills including priority setting and responding to program needs.
Effective interpersonal communication skills including Problem-solving skills, being proactive and taking initiative.
Bachelor’s degree in accounting, finance or like degree. A professional accounting qualification, such as a CPA, preferred.
At least five years of hands on experience in accounting, including general ledger, cash management, financial planning, budgeting, and monitoring of grant compliance required. Experience managing finances for USAID contracts in excess of $5 million, in accordance with FAR and AIDAR preferred.
Combination of commercial and not-for-profit financial administration experience highly preferred.
Knowledge of Indonesian Financial Accounting Standards (IFAS), GAAP, Tax, and International Financial Reporting Standards (IFRS). Familiarity with accounting software. Experience with contracts, sponsor rules & regulations, and with current standards and guidelines. Knowledge of USAID Operational Policy (ADS) preferred.
Strong oral and written communication skills.
Proven ability to effectively use Microsoft Office, spreadsheet, pivot table, word processing, and position-specific software.
Fluency in Bahasa Indonesia and English, written and oral.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).
Accountability to Participants and Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Click Apply for this position button below to complete the application form and fill in the position code: 031-FAM-IUWASH
The vacancy will be closed on 26 August 2024 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thank You,
Human Resources Department
Mercy Corps Indonesia