Finance and Admin Officer (FAO)

Program Summary

The Mercy Corps Indonesia Finance and Compliance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Indonesia Finance & Compliance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

The position of Finance and Admin Officer is working under the direction of the Finance Manager. The Finance & Admin Officer will support the day-to-day financial activities, filing, and banking until financial reporting preparation within the Finance and Compliance Department of Mercy Corps Indonesia.

Essential Job Responsibilities

• Prepare bank, cash and journal voucher, based on verification of expense report, travel advance and any other calculation made by supervisor.
• Update accounting system on daily basis through import journal or direct journal entry and ensure accuracy of GL code, cost center and any other expenditure information needed to provide donor report and statutory report (tax and yayasan).
• Conduct monthly petty cash counts.
• Withdraw cash from the bank as authorized by management.
• Maintain advance cash advance tracking report and ensure its updated and monitored, by circulate reminder to the staffs who has outstanding overdue balance, on monthly basis.
• Archive all financial documentation correctly and properly on a timely basis.
• Adhere to Mercy Corps systems for internal control, compliance, accounting data processing and finance reporting functions in accordance with donor regulations.
• Assist in ensuring the proper management and control of consumable and non-expendable inventory in compliance with Mercy Corps and donor property control standards.
• Report non-compliance or poor performance of Mercy Corps internal control and financial policies to the Finance Manager.
• Ensure transparency, integrity, and high accountability of all transactions, by following all Mercy Corps financial guidelines and fully understand the structure of chart of account, cost center and donor reporting code.
• Ensure strict confidentiality and physical security of all financial and other internal information.
• Work very closely with the field finance/compliance officer on any compliance/finance-related issues.
• Supporting FM/FD in regard to budget, report, and account reconciliation.

Knowledge and Experience

• One or two years of finance, filing, and banking experience.
• A university degree in finance, or accounting is required.
• Knowledge of Indonesian tax, Brevet A & B.
• Good knowledge of law/regulation & PSAK is preferred, especially those applied to the foundation.
• Prior experience with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel and pivot table.
• Strong analytical skills and ability to understand clause details in the agreement.
• Able to work independently and has a positive working attitude.
• Excellent oral and written English skills.
• Fresh graduates and talented people are welcome to apply.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps Indonesia is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Accountability to Participants and Stakeholders

Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.

How to Apply

Please send your CV together with the form on this link with the subject: “FAO_Your Name” to hrd@id.mercycorps.org .
The vacancy will be closed on 15 March 2023 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

Thank You,
Human Resources Department
Mercy Corps Indonesia