FINANCE & ADMIN OFFICER (Code: 022-FAO-MCI)
General Position Summary
The position of Finance and Admin Officer works under the direction of the Finance & Admin Manager. The Finance & Admin Officer will support the day-to-day financial activities, filing, banking until financial reporting preparation within Finance and Compliance Department of Mercy Corps Indonesia.
The duration of this position is only until July 31, 2024.
Essential Job Responsibilities
Prepare bank, cash and journal voucher, based on verification of expense report, travel advance and any other calculation made by supervisor.
Update accounting system on daily basis through import journal or direct journal entry and ensure accuracy of GL code, cost center and any other expenditure information needed to provide donor report and statutory report (tax and Yayasan).
Conduct monthly petty cash counts.
Withdraw cash from the bank as authorized by management.
Maintain advance cash advance tracking report and ensure its updated and monitored, by circulate reminder to the staffs who has outstanding overdue balance, on monthly basis.
Archive all financial documentation correctly and properly on a timely basis.
Adhere to Mercy Corps systems for internal control, compliance, accounting data processing and finance reporting functions in accordance with donor regulations.
Assist in ensuring the proper management and control of consumable and non-expendable inventory in compliance with Mercy Corps and donor property control standards.
Report non-compliance or poor performance of Mercy Corps internal control and financial policies to the Finance Manager.
Ensure transparency, integrity, and high accountability of all transactions, by following all Mercy Corps financial guidelines and fully understand the structure of chart of account, cost center and donor reporting code.
Ensure strict confidentiality and physical security of all financial and other internal information.
Work very closely with field finance/compliance officer of any compliance/finance related issues.
Supporting FM/FD in regards to budget, report, and account reconciliation.
Other duties as required, related to the main function of this post.
Knowledge and Experience
Fresh graduates are welcome to apply as a priority.
A university degree in finance, accounting is required.
Knowledge of Indonesian tax, Brevet A & B.
Good knowledge of law/regulation & PSAK is preferred, especially those applies for foundation.
Prior experience with computerized general ledger software.
Advanced computer skills in MS Office programs, particularly Excel and pivot table.
Strong analytical skills and able to understand clause details in agreement.
Able to work independently and has positive working aptitude.
Excellent oral and written English skills.
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to take financial data and present it in meaningful financial reports is essential.
Living Conditions / Environmental Conditions
The position is based in Jakarta.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps Indonesia is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Accountability to Participants and Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Click Apply for this position button below to complete the application form and fill in the position code: “022-FAO-MCI”
The vacancy will be closed on 24 May 2024 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thank You,
Human Resources Department
Mercy Corps Indonesia