Operations Coordinator (Code: 029-OC-IUWASH)
General Position Summary
The Operation Coordinator (OC) position will be based in Jakarta and work closely with the Mercy Corps Indonesia (MCI) Compliance, Finance, Procurement, and Operation Teams. The OC will be responsible for all aspects of USAID IUWASH Pasar Operations, including procurement and VAT exemption.
Essential Job Responsibilities
Operation processes
Support the program team in all aspects of project operations, such as office equipment, vehicles, and travel.
Support the program team in the processing of procurement needs, such as purchase request, review contract, direct purchases and financial completion reports for all IUWASH Pasar events and activities, according to Mercy Corps Indonesia (MCI) Procurement guidelines.
Work closely with YMCI Finance Department on the planning and processing of VAT Exemption requests for IUWASH Pasar as stipulated in the USAID Missions circular on the purchase of goods, services and works.
Assist Finance and Administration Manager (FAM), coordinate with YMCI Finance and Compliance, and work collaboratively with other team members in the collection, sorting and inputting of IUWASH past and planned activity costs required by USAID and for generating GOI BAST reporting.
Maintain the NXP list and conduct regular check-ins on USAID-funded assets.
Knowledge and Experience
Mid-level position with 5 years of experience is required. Operations experience is a must.
The candidate must have good communication skill, document/ report writing, adequate understanding and skills of English speaking and writing, as well as Bahasa Indonesia and finance background.
S/he should have pleasant personality, organized, efficient, proactive, flexible and able to work under pressure and with short deadlines when required. Proficiency in Microsoft Word, Excel and other computer programs is a must.
Demonstrated attention to detail, meet deadlines, take initiative, anticipate, and solve problems.
Effective time management and organization skills including priority setting and responding to program needs.
Effective interpersonal communication skills including problem-solving skills, being proactive and taking initiative.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).
Accountability to Participants and Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Click Apply for this position button below to complete the application form and fill in the position code: 029-OC-IUWASH
The vacancy will be closed on 30 June 2024 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thank You,
Human Resources Department
Mercy Corps Indonesia