Finance & Operation Program Officer - Covid19 Origin Women’s Resilience Initiative

General Position Summary

Under the leadership of the Program Coordinator, The Finance and Operation Officer will base in Humbang Hasundutan District and responsible to finance, administration and operation issues in Humbang Hasundutan office. 

The position is based in Humbang Hasundutan and requires up to 20 % travel to program locations (depend on COVID-19 development).

Essential Job Responsibilities

• Maintain operational advance cash needed for routine office operation.
• Establish and maintain appropriate filing systems for program correspondence, including but not limited to donor emails, reports, work plans, contracts, revised budgets, etc.
• Co-ordinate any other necessary administrative and office management details on behalf of the Office Coordinator;
• Responsible for all operational needs of COVID-19 Preparedness program and any other program/Project in Humbang Hasundutan.
• Responsible for all fleet management in Humbang Hasundutan Office.
• Handle Procurement process and prepare simple service contract & Full Contract (Direct – Small Purchases).
• Adequate documentation of purchase transaction and procurement contracts for archival and audit purposes should be followed using the forms outlined in the Field Procurement Manual (FP3) and signed by the appropriate authorities.
• Make sure that all delivered items from vendors are in accordance with printed Purchase Requisition.
• Prepare goods received note and collect the authorized signature.
• Prepare the required documentation of supplies and transactions are completed to YMCI standards.
• Assist the program and office staff with procurement activities, as required;
• The operation officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to YMCI and to not jeopardize its humanitarian mission.
• Develop and Maintain high quality of filling system both soft copy and hard copy for procurement related documentation.
• Involve in tender process based on FP3 procedure and coordinate with Procurement Team in Jakarta
• Assist the operation manager to provide Master List for Humbang Hasundutan Office every month.
• Assist in any other task or duty assigned.

Qualifications:

• Bachelor Degree in Management or other relevant field.
• Minimum 2 years’ experience working in operation, especially for disaster management program
• Have experience in Procurement, supply chain management; logistic or related field;
• Strong computer skills in MS Office programs, particularly Excel 
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Advanced oral and written local and English skills

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Yayasan Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Yayasan Mercy Corps Indonesua is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Accountability to Participants and Stakeholders

Yayasan Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

How to Apply

Please send your CV together with the form on this link with the subject: “Position_HUMBANG_Your Name” to hrd@id.mercycorps.org .

The vacancy will be closed on 19 April 2021 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

Thank You,

Human Resources Department

Yayasan Mercy Corps Indonesia